Using a digital check-in system for visitors makes a lot of sense for any company that needs to track who’s on the premises. It’s much faster than the old-fashioned method of a paper visitor log book, and it also helps to keep employees focused on tasks rather than distracted by visitors arriving at the front desk.
In fact, 75% of employees are more productive when they have reduced workplace distractions. This is because visitors can take up valuable time and attention, especially when they’re greeted by a front desk receptionist who can’t focus on other visitors due to the extra work.
By installing a visitor management system, you can automate the check-in process so that repeated visitors can simply tap their smart device to enter. This feature, which is known as geofencing, can be incredibly helpful to reduce the amount of manual work required for your receptionists and allow them to get back to what matters most: providing a great first impression to guests and improving your people flow. For a Visitor sign in system, visit Ofec, a supplier of digital Visitor sign in system packages.
Unlike a paper visitor log book, a digital guest sign-in app ensures all data is kept private and secure. It also prevents data mining because the visitor can’t see anyone else’s information or their own, which is a problem with traditional pen and paper.
Digital visitor signs in systems also enable you to include attachments such as non-disclosure agreements or waivers and can incorporate an eSignature app, making the signing process seamless for your guests. You can also create custom workflows for different types of visitors to tailor the experience to suit their unique requirements.